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3.1.9. Important information_530_220

Important Information

How to Register for Camp

Campership Application (Financial Aid)

If you need any paper camp forms please contact us.

Full payment is required at the time of registration and your daughter will not be considered registered without full payment. If a campership is requested, a spot will be held until the application is reviewed and the registration is processed.

Confirmation Information

Once a registration is fully processed, a confirmation e-mail will be sent to the e-mail address on file for the girl. You should expect this confirmation e-mail to arrive within 1-2 business days. This e-mail will contain links to forms, important information, health information, and more. If you do not receive a confirmation e-mail from us, please contact us.

Buddy Request

Girls may request to be placed in the same unit as her friend(s). To ensure this, please list your daughter’s buddy(s) name(s) on the online registration form. Buddies must register for the same session and dates.

Sleeping Accommodations

Girls sleep on cots covered with mosquito netting in tents set up on raised platforms or in cabins. Counselors sleep in tents or cabins that are very close by to supervise the girls, but not in the same tents or cabins as the girls. Decisions on where the girls sleep depend on girl attendance, camp session, and availability.

Meals

There is nothing like activity and fresh air to make a girl hungry. Camp meals and snacks are healthy and are foods kids like. Most meals are prepared by our cooks and are eaten in the dining hall, and girls also cook at least one meal themselves outdoors, maybe more.

Most diets (gluten free, diabetic, kosher, vegetarian, vegan, allergies, etc.) can be accommodated by contacting the director of camp and program at least two weeks prior to your daughter’s stay at camp. Girls with dietary restrictions are welcome to bring a few “alternative” meals if they wish. Please include any dietary or meal restrictions in CampDoc as well.

Kapers

Kapers are camp chores, important in Girl Scouting, to learn that everyone must do their share. In small groups, you will take turns doing Kapers like setting and clearing dining hall tables, sweeping, raising and lowering the flag, and keeping camp beautiful.

Arrival Day/Check-In

Check-in is from 2-3 p.m. The entire check-in process typically takes about an hour. We advise all visitors to dress comfortably and for the weather as it is about a 15 minute hike to your daughters unit (campsite) on varied terrain. Please note that smoking and pets are not allowed on camp property. We ask that whoever is dropping off your daughter at camp to accompany them through check in.

Once you arrive:

  • You will be greeted by camp staff at the driveway and instructed on where to park. You will also be given the unit (campsite) name that your daughter will be staying in.
  • Once parked, you will unload your daughter’s luggage into the trailer that is assigned to her unit. Please place everything in the trailer, except the following items:
    • Backpack/tote bag with your daughter’s beach towel, swimsuit, shower supplies (body wash/soap, washcloth/shower puff, shampoo & conditioner), personal hygiene supplies (toothbrush, toothpaste, brush/comb, hair ties, deodorant, etc.), sunscreen, mosquito repellent, and water bottle
  • At the welcome center there will be two options:
    • Express Check-In: If you have completed all of your daughter’s health information and do not need to turn in any medication or camp store money, you may use the express check-in. All you will have to do is check in near the office with the camp staff to let them know you have arrived, and then you will be able to head to your daughter’s unit to meet her counselors and fellow unit mates.
    • If you have health information, medications, or camp store money to turn in, you will be directed to each station and then you will be able to head to your daughter’s unit to meet her counselors and fellow unit mates.
  • Once you have been introduced to your daughter’s counselors in the unit, it is time for you to say your goodbyes and leave your daughter in the care of the camp staff.
  • Camp activities start promptly at 3:30 p.m.; we ask that family and friends help make the transition as quickly as possible.
Departure Day/Check-Out

Please plan on arriving at camp no earlier than 6:15 p.m. but no later than 6:30 p.m. to participate in a special camp celebration on the last day of the camp session.

If you are unable to attend the special celebration, please plan to arrive at camp by 6:45 p.m.

Before the celebration begins, you will be asked to check out your daughter by presenting a form of photo ID and must be listed on the your daughter's authorized transportation form (this includes all parent and guardians).

After you have shown your ID, you may proceed to pick up your daughter and/or participate in the special celebration. After the celebration, you may then head to the luggage trailer to unload her belongings.

Please do not attempt to gather your daughter’s luggage without her being present. It is far too common for parents to mistakenly grab another girl’s items. Also, many girls may end up putting their laundry in plastic bags or may have purchased items at camp that they do not want to be left in the luggage trailer.

Safety

Safety is priority one at camp. Our staff complete an intense two week training in how to keep girls safe while still having lots of fun. Camp Evelyn is operated by the standards of Girl Scouts of the USA, which meets or exceeds the standards of the local and state health departments. All staff pass a thorough screening process including criminal and sexual offender background checks. Each staff member is certified in CPR and first aid and many are lifeguards. A qualified health supervisor is on site at all times and a doctor is on call.

Each girl staying five nights or more must provide documentation of a health assessment conducted by a medical professional.

Those picking up girls must be listed on the authorized transportation form completed by the parent and show photo ID.

Water Safety

All girls participate in a swimming skills assessment as one of the first activities at camp. Girls will be assigned to a swim area according to their swimming ability. Everyone is required to wear a life jacket in all boats, regardless of swimming ability. All aquatic activities are supervised by certified lifeguards and additional staff watchers.

Weather & Emergency Preparedness

A Girl Scout is always prepared, and that includes at camp. During training, staff members learn and practice emergency weather procedures and emergency action plans. If the weather is unusually hot or cold, or in the event of rain, activities will be changed to keep the girls safe and comfortable. Weather is constantly being monitored by office staff and there are designated storm shelters throughout camp. Please remember that during weather alerts we will need the phone lines kept open to contact different parts of camp or emergency services. Please refrain from calling camp during severe weather.

Medications

All medications, ointments, vitamins etc. are dispensed by the health supervisor during your daughter’s stay at camp. When you arrive at camp, please be prepared to turn-in medications to the health supervisor.

All medications must be in their original containers and must be labeled with the pharmacy label, girl’s name, and directions for use. Medications cannot be dispensed to children without this information, according to state law.

Over-the-counter medication, provided by the camp, is available to girls on a case-by-case basis. These medications are only dispensed to girls with parental consent, which is part of the girl’s health history. Please do not bring over-the-counter medication unless it is needed on a regular basis.

Emergency medications such as epi-pens, bronchial inhalers, diabetes medication or other medication that is needed for life threatening situations may be carried by girls or kept with their direct staff. We highly recommend you bring more than one so that your daughter may carry one with her and the other may be held by the health supervisor.

Health Check

On arrival day all girls will receive a health screening. This includes a check for contagious scalp and skin conditions and current body temperature. Any girl with a temperature over 100 degrees, who has evidence of nits or lice, or who is otherwise ill will be sent home. After a minimum of 24 hours and if there is no longer signs or symptoms, your daughter may return to camp with authorization from the Director of Camp and Program.

Special Needs

Camp Evelyn can accommodate most physical, medical, developmental, dietary, behavioral, or communications needs. Contact the director of camp and program to discuss the camp session and specific needs.

Homesickness

Camp staff members are experienced with helping girls move past homesickness. They will work on getting the girls active and involved, help her meet new friends, and let her know that it is normal to have these feelings. We will also encourage homesick girls to write down their feelings in a letter home. If you receive a letter from camp that is less than positive, please do not worry. Homesickness is usually over by the time you receive the letter.

You can help your daughter cope with homesickness by speaking openly about how normal the feeling of missing home are and how fast it usually goes away when they get involved in activities. Make her aware of what camp life is like so she is prepared for a new routine, lots of activity, spending the whole day out in nature, sleeping outdoors, using latrines, and cooking over a fire. Parents are also encouraged to write positive letters or e-mail encouraging her to try new things and stay positive.

If the director of camp and program believes your daughter is not adjusting to camp life or having a positive experience, you will be contacted.

Keeping in Touch With Your Daughter

While your daughter is having the time of her life at camp, you can see what she is up to and let her know you are thinking about her by:

  • Viewing photos and our newsletters through Bunk1, a secure free online service.
  • Sending one or two way emails to her through Bunk1 (fees apply). Your email will be printed and delivered daily with the rest of the camp mail.
    • Returning users will be able to login with their e-mail address and password.
      • If you forgot your password or username please use the “forgot password” option or contact Bunk1.
    • First time users must register to use the service and information is included in the summer camp confirmation that is emailed to the address we have on file.
  • Mailing her letters or packages (please do not send any food that contain any kid of nuts) to your daughter during or before her session.
    • If your daughter wants to send mail from camp please do not forget to supply her with envelopes and stamps or she can purchase these in the camp store (canteen).
  • Hiding notes in her bag for her to discover.
  • Purchasing Camp Care Packages at our camp store (canteen). You can purchase these during registration or when you arrive at camp. We will deliver her care package to her at camp. 
Phones

Girls are not allowed to have cell phones while at camp. We also ask that family and friends not call the camp office to talk to girls as this prevents them from truly experiencing camp life. The Director of Camp and Program will notify parent/guardians by phone if there is any kind of accident, illness, or other situations involving their daughter.

Camp Store (Canteen)

The Camp Evelyn store (Canteen) is bursting with camp goodies, including T-shirts, water bottles, toys, additional activity items, and more. Prices vary from $1 to $30 so there is something for everyone. Help your daughter bring her camp memories home by depositing funds into her camp store account when you register her for camp. Cash, check, credit card, Girl Scouts of Manitou Council gift cards and program credits earned in the cookie sale are accepted. The remaining balance at the end of the camp session will be returned in the form of a Girl Scouts of Manitou Council gift card. All girls who have not made a deposit at the time of registration are asked to deposit any store money into their account during check in.

Refunds

Girl Scouts of Manitou Council incurs costs for those who reserve a spot at camp prior to their arrival. Partial refunds will be considered on a case-by-case basis if the request is made at least three weeks prior to the reserved camp session or in case of a documented sudden illness of the girl or in the event of a documented family emergency.

In the event of a natural disaster that forces cancelation of camp, Girl Scouts of Manitou Council reserves the right to refund on a partial basis.

Girls who do not show up for their scheduled session and have not canceled, girls who are sent home due to behavioral problems, and girls who go home early due to homesickness will not receive a refund.

Insufficient Funds

All Non-Sufficient Funds checks are immediately sent to a collection agency who will charge you a fee.

Unexpected Changes

Although every attempt will be made to follow the activities as mentioned in the camp descriptions. We reserve the right to change activities based on sudden changes due to girls' abilities, surprise presenters, weather, or other factors. For safety, Girl Scout Daisies will not participate in archery but in other amazing activities in keeping with the theme of the session. In addition, we feel it is important for girls to experience all levels of summer camping, so there may be times where girls will take a day trip to Camp Manitou. Transportation and supervision will be provided by the camp staff.