Helping girls decide what they want to do, and coaching them as they earn and manage money to pursue their goals, is an integral part of the Girl Scout Leadership Experience (GSLE). Your Girl Scout group plans and finances its own activities, with your guidance. At the same time, the girls learn many valuable skills that serve them throughout their lives.
Girl Scout groups are funded by a share of money earned through council -sponsored product sale activities (such as Girl Scout cookie activities), group money-earning activities (council-approved, of course), and any dues your group may charge. (This is in addition to the annual membership dues that go to the national organization.) This chapter gives you the ins and outs of establishing a group account and helping girls manage their group's finances, practice successful product-sales techniques, review the safety requirements around product sales, and understand how to collaborate with sponsors and causesMoney raised in the name of Girl Scouting is the property of the Girl Scouts of Manitou Council and not the property of individuals, service units or associations. Funds from group money-earning projects will remain with the troop treasury and are not the property of individuals. Troop money belongs to the entire troop and decisions on its use and spending will be made through the troop's system of troop government. GSMC Policy
Volunteers are responsible for ensuring Girl Scouts of Manitou Council has online access to troop accounts and maintaining financial records for annual reporting through the annual troop summary. Troops should consider the convenience of a debit card for troop usage as it provides more detailed records of troop expenditures on bank statements.
Proper maintenance of Girl Scout troop accounts is essential for successful troops. This includes maintaining a positive balance and monitoring expenses to assure they do not exceed the available troop funds. If a troop account incurs non-sufficient funds (NSF) fees, it is the responsibility of the volunteers with the troop to pay those fees and to bring the account to a positive balance. Girl Scouts of Manitou Council is not responsible for covering NSF fees incurred by troops.
GSMC takes misuse of troop funds seriously. If personal use of troop monies occurs, GSMC will begin collection procedures, taking legal action if necessary.Purchases made for use by Girl Scouts are exempt from taxation under the Wisconsin Sales and Use Tax Law pursuant to sec. 77.54(9a), Wisconsin Statutes. A tax-exempt card will be provided annually to troops.
If your group is earning and spending money, the group needs to set up a bank account. If you're taking over an existing group, you may inherit a checking account, but with a new group, you'll want to open a new account. This usually happens when there is money to deposit, such as group dues or money from product sales or group money-earning activities. Consider these tips when working with a group account:
Follow Manitou Council's financial policies and procedures for setting up an account. Most council-sponsored product sale activities have specific banking and tracking procedures.
Once a troop has $100 in funds, it is required that the troop advisors establish a troop bank account. It is further required that the troop bank account be set up at one of the following four banks approved by the Girl Scouts of Manitou Council with branches conveniently located throughout the council jurisdiction:
● Bank First National ● Community Bank & Trust ● Port Washington State Bank ● Marine Credit Union
Apply the following procedures to all new and existing Girl Scout troop accounts. The troop account should be entitled “Girl Scouts of Manitou Council – Troop 0 8 _ _ _
Girl Scouts of Manitou Council is responsible to ensure that troop funds are used for the purpose of Girl Scouting and is required to monitor troop funds and activities to Girl Scouts of the USA.
All troop bank accounts must be set up so that Girl Scouts of Manitou Council has online access. Account access information (such as username, password, and security/challenge questions and answers) should be sent to the Troop Systems Manager, Katie Hoppa, Katie@gsmanitou.org. When setting up your online banking account to include Girl Scouts of Manitou Council access, use GSofMC as your access I.D. code and GS plus your troop number as the password, i.e. GS08123. (If your banking institution has different access ID and password restrictions that need to be adhered to, then Girl Scouts of Manitou Council's guidelines should serve as an example.) Troops will still have access to all troop account information online, including balances, activity, etc.
Unused Girl Scout money left in accounts when groups disband becomes the property of the council. Prior to disbanding, the group may decide to donate any unused funds to a worthwhile organization, to another group, or for Girl Scout activities. As when closing a personal account, be sure all checks and other debits have cleared the account before you close it, and realize that you may have to close the account in person. Turn remaining funds over to a council staff member.